Authority to Submit
I certify that I am at least 18 years old and have the authority to enter into this partnership on behalf of myself and/or the artist, business, brand, company, ministry, organization, media platform, or other entity identified in this form.
Accuracy of Information
I certify that the information, names, links, logos, images, music, media, promotional materials, and other content submitted through this form are accurate, current, and authorized for use.
I understand that false, misleading, incomplete, infringing, or unauthorized submissions may result in denial or termination of the partnership.
Partnership Payment and No Guaranteed Outcome
I understand that my payment is being made in exchange for the partnership opportunity and associated promotional benefits applicable to the partnership selected.
I understand that becoming an Official Partner does not guarantee an award nomination, award win, performance opportunity, speaking opportunity, judging consideration, editorial coverage, sales, streams, followers, customers, business revenue, media impressions, or any other specific result.
Partnership Availability and Approval
I understand that partnership opportunities are subject to availability and final approval by Avidity.
Avidity reserves the right to approve, deny, modify, reschedule, substitute, edit, or remove partnership integrations when reasonably necessary because of production requirements, event scheduling, legal concerns, editorial standards, venue requirements, technical limitations, safety, reputational concerns, or other operational circumstances.
Submitted Materials and Promotional Rights
I represent that I own or control the rights and permissions necessary for Avidity Gospel Music Awards, Avidity Recording Academy, Avidity Promotions, Avidity Media, LLC, and their authorized representatives, contractors, media partners, successors, and assigns to use the materials I voluntarily submit in connection with this partnership.
These materials may include, where applicable, partner names, artist names, company names, logos, trademarks, photographs, likenesses, biographies, music, videos, website links, social media handles, product images, promotional copy, and other approved materials.
I authorize approved materials to be used in connection with partnership fulfillment, event promotion, websites, social media, advertising, broadcast, streaming, digital media, event signage, recap content, press materials, and archival content without additional compensation unless otherwise agreed in writing.
Avidity Brand Usage
I understand that the Avidity Gospel Music Awards name, logos, event names, partnership badges, graphics, artwork, and other Avidity brand assets remain the property of their respective owners.
Any partnership graphics or brand assets provided to me may only be used to truthfully promote my approved partnership.
I may not alter, sell, sub-license, transfer, misuse, or use Avidity branding in a way that falsely implies an endorsement or relationship beyond the partnership approved by Avidity.
Professional Conduct
I agree to conduct myself and/or ensure that my representatives conduct themselves professionally and respectfully in connection with Avidity events, staff, volunteers, attendees, artists, nominees, performers, partners, sponsors, vendors, venues, and media representatives.
Avidity may revoke event access or partnership benefits for unlawful, unsafe, threatening, harassing, discriminatory, fraudulent, or seriously disruptive conduct.
Refund and Cancellation Policy
I understand that partnership payments are final and non-refundable once the partnership has been submitted, accepted, and/or activation work has begun, except where otherwise required by law or expressly agreed to by Avidity in writing.
If Avidity cancels an applicable partnership opportunity entirely, Avidity may provide an appropriate refund, credit, replacement benefit, or other resolution as required by law or determined under the circumstances.
Communications Consent
I authorize Avidity Gospel Music Awards, Avidity Recording Academy, Avidity Promotions, Avidity Media, LLC, and their authorized representatives to contact me using the email address, telephone number, or other contact information provided regarding my partnership, payment, required materials, event information, tickets, promotional assets, deadlines, and related opportunities.
Message and data rates may apply.
Privacy and Data Use
I understand that information submitted through this form may be collected, stored, processed, and shared as reasonably necessary to administer the partnership, process payments, verify submissions, communicate with partners, fulfill promotional benefits, issue credentials or tickets, maintain business records, and comply with legal or operational requirements.
Payment information should be processed securely through the designated payment processor and should not be submitted manually through open text fields.
